About the Conference
Since 1999, DLF Forum has become a cornerstone for advancing the work of digital libraries and open access publishing. Over the years, it has grown in to a vital event for practioners, researchers, and publishers, fostering collaboration and innovation. From DLF's inception as a response to the challenges of preserving and accessing knowledge, DLF, and its annual Forum, have evolved into an essential hub for driving research and promoting accessible information. Forum's legacy continues to shape the future of digital libraries, ensuring that it remains at the forefront of sharing and open access initiatives today.
Invitation
We are excited to extend an invitation for you to collaborate with CLIR/DLF as a sponsor for the 2025 DLF Forum and Learn@DLF, happening in downtown Denver, Colorado, November 16-19, 2025.
Together, these events are immersive, multi-day experiences designed for learning, networking, and honing skills. They serve as platforms to inspire, forge connections, and foster the exchange of successes and setbacks within a vibrant community of digital library practitioners, many of whom are key influencers at their organizations.
By sponsoring the 2025 DLF Forum, your brand will be intricately linked with a vast, multi-disciplinary network of professionals spanning the digital library, museum, archives, and cultural heritage sectors. Attendees range from project managers, technologists, and developers to administrators, archivists, and service providers. These events attract participants from a spectrum of institutions including art and cultural heritage establishments, non-profit organizations, government agencies, colleges and universities, and more.
This sponsorship opportunity offers exceptional value, granting exposure at both events for the price of one.
Sponsorship Levels
Sponsorship Packages at a Glance
| Standard Benefit | Platinum$6,500 | Gold$5,000 | Silver$2,500 | Bronze$1,000 |
|---|---|---|---|---|
Logo on conference website | ||||
Acknowledgement from the podium during plenary session(s) and logo on slides | ||||
Logo on emails to up to 500 registered attendees | ||||
One public mention / thank-you on CLIR and DLF LinkedIn pages (4,000 followers) | ||||
Additional Benefits | ||||
Link and organization description (along with logo) on conference website | ||||
Opted-in attendee email addresses (typically up to 250 people) | ||||
Exhibit table at conference reception and in exhibit hall | ||||
Number of complimentary tickets to the DLF Forum for your team ($800 value each) | 2 | 1 | ||
One “From Our Partner” email sent to attendees (up to 500 people) | 1 | 1 | ||
One “From Our Partner” email sent to Forum newsletter list (up to 2,900 people) | 1 | |||
Named sponsor of one conference breakfast or lunch | ||||
Named sponsor of the conference reception | ||||
One additional public mention / thank-you on CLIR and DLF LinkedIn pages (4,000 followers) | ||||
Featured sponsor blog post on the DLF website and promoted on CLIR and DLF LinkedIn pages (4,000 followers) |
Sponsorship Options
Standard Benefits
Logo on conference website
Acknowledgement from the podium during plenary session(s) and logo on slides
One public mention / thank-you on CLIR and DLF LinkedIn pages (4,000 followers)
Logo on emails to up to 500 registered attendees
Platinum
$6,500.00
Standard benefits, plus:
Link and organization description (along with logo) on conference website
One additional public mention / thank-you on CLIR and DLF LinkedIn pages (4,000 followers)
Opted-in attendee email addresses (typically up to 250 people)
One “From Our Partner” email sent to Forum newsletter list (up to 2,900 people)
One “From Our Partner” email sent to attendees (up to 500 people)
Two (2) complimentary tickets to the DLF Forum for your team ($1,600 value)
Named sponsor of the conference reception with name, logo, and QR code on two 24” x 36” signs to be on display during the event
Exhibit table at conference reception and in exhibit hall
Gold
$5,000.00
Standard benefits, plus:
Link and organization description (along with logo) on conference website
Opted-in attendee email addresses (typically up to 250 people)
One (1) complimentary tickets to the DLF Forum for your team ($800 value)
Named sponsor of one conference breakfast or lunch with name, logo, and QR code on two 24” x 36” signs to be on display during the meal
Exhibit table at conference reception and in exhibit hall
Silver
$2,500.00
Standard benefits, plus:
Link and organization description (along with logo) on conference website
Exhibit table at conference reception and in exhibit hall
Bronze
$1,000.00
Logo on conference website
Acknowledgement from the podium during plenary session(s) and logo on slides
One public mention / thank-you on CLIR and DLF LinkedIn pages (4,000 followers)
Logo on emails to up to 500 registered attendees
Add-Ons and Unique Opportunities
Coffee Break
4 Available
$2,000
Help us keep Forum attendees caffeinated! Two 24" x 36" signs with your company logo, name, and QR code will be placed at either end of the coffee area for the duration of your chosen break. Opportunities are available on a first-come, first-served basis, so commit to sponsoring soon to get your preferred break. Includes all benefits of a Bronze level sponsorship.
Swag Sponsor
1 Available
$6,500
Your logo will appear alongside DLF's on the official conference swag that attendees can opt-in to receive. The type of swag will be determined with Forum staff who welcome your ideas on fun items we could offer to attendees. Past swag has included a first aid kit, transparent catch-all travel bag, and device camera covers. Includes all benefits of a Bronze level sponsorship.
Badge Lanyards
1 Available
$4,000
In-person event attendees will be wearing your logo, which will also appear in photos from the conference. Includes all benefits of a Bronze level sponsorship.
Forum Fellowships
2 Available
$2,500
Help create a welcoming environment by supporting professionals from various backgrounds! Support the DLF Forum by helping us bring new and engaged professionals to the three-day event. Your company name will be thanked in the Fellowship section of our website and at the end of every fellows' blog post for the DLF website. Includes all benefits of a Bronze level sponsorship.
“From Our Partner” Emails
High-level sponsors have the opportunity to share a message about their products and services through our “From Our Partner” email program. As a valued sponsor, you'll gain exclusive access to our attendee base through direct email sent by DLF. We understand the importance of reaching your target audience effectively, and our email marketing benefit is designed to maximize your visibility and engagement.
Key Highlights:
- Dedicated email: Stand out in the inbox with a dedicated email sent to our Forum newsletter list (up to 2,900 subscribers, Platinum only) or our full attendee list (up to 500 attendees, Platinum and Gold sponsors). Craft a personalized message tailored to your goals, whether it’s promoting your latest products, announcing special offers, or inviting attendees to visit your table during the event.
- Customized content: Our team will work closely with you to ensure that the content of the email aligns with your messaging objectives. From compelling subject lines to persuasive calls-to-action, we’ll help you craft a message that resonates with our diverse audience.
- Post-event follow-up: Platinum and Gold sponsors will receive email addresses from attendees who have opted in to share them, typically up to 250 people, as part of your benefits package. Extend the lifespace of your sponsorship beyond the event dates by sending a follow-up email to attendees who visited your exhibit table or those who expressed interest in your offerings.
Email Guidelines:
- Copy should be no more than 300 words.
- All emails will utilize a template that will feature your company logo